The Office Administrator will be responsible to perform a variety of administrative and clerical tasks. Duties of the Office Administrator include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Main Job Responsibilities:

• Greet visitors and direct them to the appropriate offices
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Monitor and maintain office equipment; inventory supplies and order replacement supplies as needed
• Create and update records and databases with personnel, financial and other data
• Conduct clerical duties, including filing, answering phone calls, responding to emails and preparing documents
• Submit timely reports and prepare proposals/presentations, as assigned
• Perform accounting tasks and assist with bookkeeping
• Organize conference room scheduling, equipment, and cleaning
• Organize catering, coffee, or other refreshments as needed
• Schedule meetings and assist with travel arrangements for office staff and managers
• Coordinate building and maintenance issues for general repair and updates
• Plan and oversee disaster and emergency procedures
• Organize special functions and social events
• Assist other departments with administrative or clerical support

 Skills and Personal attributes:  

• Excellent knowledge of MS Office and office management software
• Fluency in English, both written and spoken
• Excellent interpersonal, written and verbal communication skills
• Excellent organizational skills and customer-service oriented
• Familiarity with office management procedures
• Fast typing skills; Knowledge of touch typing system is preferred
• Be self-motivated and action oriented
• Ability to multi-task and prioritize projects
• Ability to complete complex administrative tasks with minimal supervision
• Maturity, professionalism and high level of discretion is required
• High school diploma; BSc/BA in office administration or relevant field is preferred
• Proven experience as an office administrator, office assistant or relevant role would be an asset